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Acceptable Use Policy (AUP) for School-Issued Devices

 

Acceptable Use Policy (AUP) for School-Issued Chromebooks

Before a Chromebook is issued, a parent or guardian must complete the Student Chromebook User Agreement in Genesis. Please review the policy below. By checking the box at the end of the form, you confirm that you have reviewed and agree to all terms.

 

District Responsibilities

  • Provide each K–12 student with a Chromebook and charger.
  • Ensure filtered internet access while the Chromebook is in use, in compliance with the Children’s Internet Protection Act (CIPA).
  • Provide access to Google Workspace for Education and other vetted educational tools that support academic instruction.
  • Maintain and support the Chromebook infrastructure.

 

Student Responsibilities

  • Use the Chromebook solely for educational purposes and in alignment with classroom instruction.
  • Take proper care of the Chromebook at all times, whether in school, at home, or in transit.
  • Bring the Chromebook to school each day fully charged.
  • Report any damage, malfunction, or loss to the school immediately.
  • Accept financial responsibility for loss or damage resulting from neglect, abuse, or intentional misuse.
  • Follow all school rules and practice responsible digital citizenship.
  • Do not:
    • Remove school-issued labels, service tags, or identification stickers.
    • Add personal stickers or intentionally alter or damage the device.
  • Return the Chromebook and charger when requested by the school (e.g., end of year, withdrawal, or repair).

 



 

Parent/Guardian Responsibilities

  • Ensure that your student understands and adheres to Chromebook care guidelines and the AUP.
  • Monitor your child’s device use at home, including appropriate screen time and usage.
  • Review all district technology policies with your child and reinforce the importance of safe and responsible technology use.
  • Report damage, vandalism, theft, or loss to school officials, and, when necessary, to law enforcement.
  • Accept financial responsibility for the cost of repair or replacement, as outlined below.

 

Device Insurance

Ewing Public Schools partners with One2One Risk Solutions to offer affordable protection against damage and loss. Families are strongly encouraged to enroll in the coverage program to minimize financial impact.

Potential Repair

Cost Without Insurance

Cost With Insurance

Chromebook Replacement (Lost/Stolen)

$300

$15

LCD Screen Damage

$100

$15

Keyboard Damage

$75

$15

Broken Hinges

$75

$15

Frame Damage

$75

$15

Charger Replacement

$50

$15

iPad Replacement (Lost/Stolen)

$300

$15

iPad Screen Damage

$175

$15

 



 

Google Workspace for Education – Age Verification & Parental Consent

To support student learning, Ewing Public Schools provides access to Google Workspace for Education, including apps like Google Docs, Gmail, Drive, and Classroom.

Some features within Google Workspace require age verification or include data-sharing provisions under the Children’s Online Privacy Protection Act (COPPA) for users under the age of 13.
To comply with COPPA and ensure safe, legal access to these tools, parental consent is required before enabling certain Google Workspace services.

By accepting this agreement, parents/guardians acknowledge and authorize:

  • The creation of a managed Google Workspace for Education account for their student.
  • The use of age-appropriate Google applications and services under district supervision.
  • The district manages permissions and settings to ensure student data is protected under FERPA and COPPA.

 

 

Slander, Cyberbullying, and Online Conduct

  • Students are strictly prohibited from using school devices or accounts to create, share, or distribute slanderous, false, harassing, or harmful content about staff, teachers, or other students.
  • Cyberbullying, defamation, or harassment will result in disciplinary action.
  • Students must report any inappropriate, threatening, or policy-violating behavior immediately to school staff.

 

Artificial Intelligence (AI) Use in Schools

Permitted AI Use

AI tools (such as Gemini, ChatGPT) may be used only when authorized by a teacher as part of instruction. Permitted uses include:

  • Brainstorming ideas
  • Practicing academic skills
  • Research assistance (with proper attribution and teacher guidance)

Prohibited AI Use

  • Submitting AI-generated work without disclosure is considered plagiarism.
  • Using AI to produce harmful, false, or deceptive content is strictly prohibited.
  • Attempting to bypass school filters to access unauthorized AI tools is a policy violation.

Student Responsibilities

  • Use AI tools ethically and transparently.
  • Disclose the use of AI in assignments when required by the teacher.
  • Never use AI to misrepresent your work or identity.

Staff Responsibilities

  • Communicate AI usage guidelines for assignments.
  • Monitor and support students in ethical and appropriate AI use.

 

 

Consequences of Misuse

Violations of this AUP may result in consequences including, but not limited to:

Loss of Chromebook Privileges

  • 1st offense: 1-day suspension of device use
  • 2nd offense: 2-day suspension
  • 3rd offense: 1-week suspension
  • 4th offense: Subject to administrative review and further discipline

Additional Disciplinary Actions

  • Detention or in-school/out-of-school suspension
  • Expulsion (in serious cases)
  • Legal consequences for criminal behavior (e.g., theft, hacking, vandalism)

 

 
 

Acknowledgment

By accepting and using a school-issued Chromebook, students and parents/guardians agree to follow this Acceptable Use Policy, including rules around digital conduct, academic integrity, AI use, and Google Workspace consent.