There will be a list of e-mails archived. There will likely be several to many pages of e-mails archived. In the leftmost column is an indicator specifying whether or not an e-mail included an attachment. Attachments are archived with the original e-mail they were attached to. In the upper portion of the screen is a search box which you can enter search terms.
Enter a word or phrase within the e-mail that you want to retrieve. Type it into the Search window and click on Search. A list of e-mail messages that match that phrase will be shown. The more specific the search term or phrase, the fewer matches will need to sorted through to locate the desired e-mail.
It should be important to note that the engine will match the search phrase EXACTLY (ignoring capitalization).
The Advanced Search tab permits the selection of detailed parts of e-mails to be searched. For example, one may search for the phrase “Ewing Snow Day” in e-mails from only specific senders on or before a specific date. Search parameters can be added to create a highly specialized match. Searches can also be saved so that they can be run again in the future.
Viewing/previewing found e-mail
Once the desired search results are found, select the desired message by clicking on it in the results list. A preview pane will open on the right hand of the screen. The default view is called “View Message” and is the clearest and easiest to read. It will contain recipient and sender information, the text of the e-mail and a link to any attachments that may be included in the e-mail. Attachments can be opened by clicking once on the link.
Double-clicking on the message in the results list will open the message in “View Message” mode in a separate pop-up window. The “View Source” option is also available in this pop-up window.
A single message or multiple messages can be exported (saved) to a file or forwarded to an e-mail address. Single e-mail can be saved as an .EML file by clicking “Download” in the preview pane. To select multiple messages, use CTRL-Click or SHIFT-Click to select messages. Once the desired messages have been selected, click the menu item called “Tools.” Under that menu option, there are options to Export mail to a .ZIP or a .PST file. ZIP files are universally compatible with other computers such as Macs or Linux based machines. PST files can generally only be read by Microsoft Outlook or Outlook compatible mail readers. In most instances, it would be preferable to use .ZIP format or Forward the selection(s) to the desired e-mail address.